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You can also manually insert any email signature you’ve created in any message. The signature you assign to the specific account will appear automatically in new messages you send from that account. If you have Outlook configured to connect to multiple email accounts, you can assign the same email signature to multiple accounts, or assign a unique email signature to each email account.

For example, you can cut or copy text or an image in a Word document and then paste it into an Outlook email message without ever directly accessing the Clipboard. You don’t need to work from the Clipboard to paste the most recently cut or copied text into another location it’s stored in the shared Clipboard, so all Office apps have access to it. If you want to apply formatting that’s not available from the selection of buttons across the top of the signature content pane, you can create and format your signature in an email message composition window, copy the signature, and then paste it into the signature content pane.Ī signature can include inline images, but the signature content pane doesn’t support wrapping text around images, so if you want to do something fancier, create the signature look you want in an email message composition window, save a screen clipping of it as a graphic, and then insert the graphic into the signature content box.Īll Office apps share the Microsoft Office Clipboard, so you can easily copy and move content between apps.

You can format the text of your email signature in the same ways that you can format message text.

Or you might create a signature that contains more information to send with original email messages, and a signature that contains less information to send with message replies. For example, you might create a formal business signature for client correspondence, a casual business signature for interoffice correspondence, and a personal signature for messages sent from another account. You can create different signatures for use in different types of messages or for use when you’re sending messages from different email accounts. For more information about electronic business cards, see “Personalize electronic business cards” in Chapter 8, “Manage contact records.”